CM-104 TECHNICAL WRITING SKILLS FOR INTERNAL AUDITORS: THE FOUNDATION FOR DELIVERING YOUR MESSAGE

CM-104 TECHNICAL WRITING SKILLS FOR INTERNAL AUDITORS: THE FOUNDATION FOR DELIVERING YOUR MESSAGE

DESCRIPTION

A Poorly written audit report can result in valuable work getting ignored or dismissed by those receiving the report. Worse, a poorly written report can create misunderstandings that lead to conflict. Audit reports that are clear and concise and that effectively deliver the message have been a challenge for most audit departments. While most people learn standard writing techniques in school, writing for business executives requires a different and specific skill set. Delivering the message succinctly, directly, and clearly while maintaining a positive and persuasive tone requires a strong command of business writing techniques. This course will provide individuals with the writing skills they need to deliver audit reports that are positively received and clearly understood and that evoke change.

LEARNING OBJECTIVES:

  • Defining objectives that speak to executives
  • Maintaining a positive tone throughout the report, regardless of the findings
  • Getting to the point quickly, clearly, and persuasively
  • Crafting recommendations that clearly link to the objectives and findings and are easily understood
  • Using spelling, grammar, and punctuation correctly

 

COURSE OUTLINE

The Basics: The Rules of Writing

  • The Gunning Fox Index
  • Ten rules of effective report writing
  • Sentence structure and sentence type
  • Phrases and subordinate clauses
  • Grammar basics – Spelling | Capital letters | Underlining and italics | Abbreviations | Hyphen
  • Punctuation – Colon | Semicolon | Apostrophe | Quotation marks | That darn comma

Paragraphs

  • Paragraph structure
  • Topic sentences
  • Linking paragraphs—creating a story

Active and Passive Voice

  • Speaking vs. writing
  • Using the active voice in writing
  • When to use the passive voice

Using Visual Aids

  • Report format
  • Headers, titles, and cover pages
  • Using numbers (percentages, ratios, and statistics)—when and why
  • When and where to use charts, graphs, and pictures

Writing: The Body of the Report

  • Preparing for the report
  • The 5 Cs: condition, criteria, consequence, cause, and corrective action
  • Key points | Using definitions
  • Clarity and style – Conciseness | Clarity | Persuasiveness | Emphasis | Clear meanings

Conclusions and Summaries

  • Bottom line for the executives
  • Wrapping it up
Duration

CPE

Delivery

Field

Level

Who Should Attend

Prerequisites

Advanced Preparation

1 Day

8

Group-Live

Auditing

Intermediate

Internal auditor staff and management of all levels

Auditors with at least 2 years of experience

None